How to Plan for a Seamless Transition to Windows 11 and Avoid Disruptions
Microsoft has announced that Windows 10 will reach the end of support on October 14, 2025. While this may seem like plenty of time, schools must start planning to avoid last-minute disruptions and unexpected costs. Once support ends, devices running Windows 10 will no longer receive security updates, leaving them vulnerable to cyber threats and compliance risks.
Besides the technical risks, schools face budget constraints, hardware availability issues and increasing sustainability expectations. All of which makes the transition more complex than a simple software update. The demand for new devices is expected to surge, leading to supply shortages, potential price increases and extended wait times. Schools must also consider whether their existing devices meet the higher hardware requirements needed for Windows 11.
With limited budgets and growing concerns around e-waste, transitioning to Windows 11 presents a challenge. This is where leasing can offer a practical and cost-effective alternative. Instead of a large upfront capital outlay, leasing enables schools to spread costs, upgrade strategically, and dispose of outdated equipment responsibly.
What does end of support mean for schools?
After October 14, 2025, Microsoft will no longer provide service support for Windows 10 devices. Windows 11 only supports 64-bit systems and devices using an eighth-generation Intel Core CPU or newer. This means:
- No more security updates
- Newly discovered vulnerabilities won’t be patched, increasing the risk of cyber threats.
- No technical support
- Microsoft will no longer assist with Windows 10-related issues, although extended support is available for 12 months, but for US$61 per device.
- Potential software compatibility issues
- Many education software providers will stop supporting Windows 10, meaning key applications may not function properly.
While devices will still power on, they will become more vulnerable to malware, viruses, and cyberattacks. Microsoft strongly recommends upgrading to Windows 11 to maintain security and compliance.
How will this affect your school’s budget?
For many schools, upgrading an entire technology set at once is financially unfeasible. Not only will new devices need to meet Windows 11’s stricter minimum system requirements, but Microsoft will also charge a premium for extended security updates for any schools that continue using Windows 10 past the deadline. These additional costs come at a time when school budgets are already stretched thin.
Hardware manufacturers anticipate that demand for new Windows 11-compatible devices will be as high. The sheer volume of outdated Windows 10 devices in New Zealand means a potential bottleneck in supply, leading to longer wait times and price increases. Schools that delay their upgrade plans could find themselves paying more and facing significant operational disruptions.
Rather than facing a large capital expenditure and potential technology downtime, schools should consider a staggered upgrade approach. By transitioning in phases, you can spread costs over time, reduce operational disruptions, and secure better pricing before demand spikes.
Leasing provides a low-cost funding option that allows schools to upgrade their technology fleet without a major upfront investment. Instead of trying to replace everything at once, a leasing model enables schools to refresh devices regularly, ensuring students and staff have access to the latest technology while keeping budgets predictable.
What are the risks of unsupported devices?
Continuing to use Windows 10 after support ends could create serious risks for your school’s IT infrastructure.
Increased cybersecurity risks
- Unpatched vulnerabilities may lead to data breaches, theft of sensitive information, or operational disruptions.
- Schools are frequent targets for cyberattacks which means running outdated software makes your network an easy target.
Software and hardware compatibility issues
- Many learning management systems, administrative tools, and other essential applications may stop working correctly.
- Hardware components like printers and interactive whiteboards may no longer be fully compatible.
Lack of IT support
- Without Microsoft’s assistance, troubleshooting issues will become more difficult, leading to increased downtime and additional IT costs.
What should schools do with their old devices?
As schools upgrade to Windows 11, they’ll need a plan for managing their old Windows 10 devices. Here are some options:
- Repurpose where possible: Devices that don’t meet Windows 11 requirements may still be useful for non-essential tasks or offline learning environments.
- Trade-in or resale: Some IT providers offer trade-in programs that provide credit towards new devices.
- Secure disposal and recycling: Ensure old devices are disposed of in an environmentally responsible manner. Quadrent’s leasing solutions include sustainable e-waste management to help schools reduce their environmental impact.
What are the options for schools?
Preparing for the Windows 10 end-of-support deadline starts with a clear plan.
1. Identify Windows 10 Devices and Assess Compatibility
Start by taking stock of all Windows 10 devices at your school. Use Microsoft’s PC Health Check tool to determine which devices meet Windows 11’s system requirements and which will need to be replaced.
2. Evaluate Upgrade Options
For devices that are compatible with Windows 11, plan the upgrade process well ahead of the deadline to minimise disruption. If your school is part of the Ministry of Education’s Microsoft Agreement, check what support is available for licensing and transition assistance.
3. Budget for New Devices
Devices that don’t meet Windows 11’s specifications will need to be replaced. Schools should factor these costs into their upcoming budgets to avoid financial surprises. Leasing solutions can provide a cost-effective way to refresh your fleet without large upfront expenses.
4. Work with Experts for a Seamless Transition
Upgrading an entire school’s IT infrastructure can be complex. Quadrent can help by:
- Working with your preferred technology provider to plan an upgrade strategy
- Designing a smooth migration plan with minimal disruption
- Providing flexible leasing options to manage costs effectively
How can leasing help my school?
Instead of purchasing devices outright, consider leasing through Quadrent. Here’s why leasing is an ideal solution:
- Spread costs over time: Leasing allows for a phased approach to upgrading, avoiding large upfront expenses.
- Avoid the rush: Secure devices early and avoid delays or price hikes during high-demand periods.
- Sustainability benefits: Quadrent ensures responsible disposal of end-of-life devices, reducing your school’s e-waste footprint.
- Tailored solutions: We collaborate with your preferred technology suppliers to provide lease proposals that meet your needs.
Act now to future-proof your school
The end of Windows 10 support isn’t far away, early preparation is essential to avoid risks, disruptions, and higher costs. Quadrent is here to help you through this transition with flexible leasing solutions and expert advice tailored to the education sector.
Get in touch today
If you haven’t already, please reach out to us at education@quadrent.co.nz to start planning your school’s move to Windows 11.
Plan ahead. Save costs. Protect your school’s future.
